- Category: Events
2013 Conference Overview
You will be flying into the Reagan National Airport. The airport code is DCA. Upon your arrival, pick up your bags and walk out to the hotel pick-up area. The hotel shuttle runs every 30 minutes and will pick you up at NO CHARGE. The airport is only a few moments away from the hotel.
NOTICE: The Hilton Alexandria Mark Center Hotel is sold out on Thursday, July 18 & Friday, July 19. Rooms are available beginning Saturday, July 20.
The host hotel for the 2013 NAEOP Conference is the Hilton Alexandria Mark Center. The airport shuttleservice is available at no cost (free) as well as free shuttle service to the Pentagon Mall and Old Town Alexandria. You can board tour busses or the subway from these locations.
The spacious guestrooms offer comfort and elegance with convenient amenities such as WiFi, ergonomic workspace, and access to a modern business center. Start the day with a swim in the heated indoor/seasonal outdoor pool or a vigorous workout in the fitness center. Enjoy breakfast, lunch or dinner at Finn & Porter Steak and Seafood Restaurant and Sushi Bar. Indulge in a creative culinary fusion of steaks, chops and seafood entrees or sample the fresh sushi prepared by the award winning chefs. Rooms are $139 per night for two people with an up-charge for additional occupants. Parking is $18 self-park and $22 valet parking.
Reservations can be made by calling the hotel directly between 8:00 a.m. – 6:00 p.m. at 703-845-1010 or Hilton Reservations at 1-800-445-8667. Please give the Group Code NAE when you call to identify yourself as an NAEOP Member. Reservations may also be made online at the following site:
Alexandria is warm, sunny and muggy in July. The average July high is 89 degrees and the average low is 71 degrees. Humidity is abounding. Be sure to wear sunscreen when you are sightseeing and drink plenty of water. You will also want to purchase the Mid-Atlantic 2013 NAEOP commemorative sweater for those cool meeting rooms.
Take advantage of the free shuttle service for transportation to the Pentagon Mall or Old Town Alexandria. From these locations, it is an easy transition to a step on tour bus or the subway to take you into Washington, D.C. The shuttle is provided by the hotel and operation hours will be published in the At-A-Glance. The shuttle also provides transportation to and from the airport at no cost.
All group tours will be arranged and hosted by the Virginia Association of Educational Office Professionals. For your convenience, door-to-door transportation will be provided by Martz Gray Line DC Tours. All purchases must be made directly through Virginia AEOP.
You must purchase tours online: www.va-aeop.org or by contacting tour chairman Veronica Waddey @ 804-385-6933 (cell).
If you have any needs please see a Mid-Atlantic Office Professional at the greeter’s desk, registration area, or the hospitality Hospitality room and we will be glad to assist you. Door prizes are distributed from the Hospitality room so don’t forget to check for your number. Check the At-A-Glance for the Hospitality room location. Hospitality room hours will be limited. Please remember that the Hospitality room is a place to take a short break, renew friendships and have a light snack. We respectfully request that you limit the amount of food you take out of the Hospitality room.
Business attire is appropriate for all daytime sessions. For the PSP Banquet, PSP recipients often wear formal or semi-formal attire. Other attendees wear formal, semi-formal, or business/office attire. For the Installation Banquet, attendees wear formal, semi-formal or Sunday best dress.
Remember to purchase your Mid-Atlantic 2013 NAEOP commemorative sweater for cool meeting rooms.
Join us for an inspiring morning as Virginia speaks from the heart. The music will lift you, as the voices of praise cheer you, and the words spoken encourage you. Special Guest: The Patterson Family.
First Timers' Orientation
If you are a first time conference attendee, you are considered a “First Timer.” Attending the First Timers’ Orientation will give you the opportunity to start trading your pins, meet other First Timers and the NAEOP Executive Board members, get the inside “scoop” on the conference activities and most of all have FUN.
Briefings are mini-workshops presented on a wide range of subjects. Inservice points may be earned toward your Professional Standards Program (PSP) certification. To register for briefings, indicate your choices on the registration form. The $10 charge is for the cost of materials. Doors will close ten minutes into the briefing. You must be present at the end of the briefing to receive your certificate. You will have the opportunity to attend eight different briefings as they are held on Tuesday through Thursday.
Business attire is appropriate for Briefings.
If you are interested in lending your voice to the NAEOP Choir, be sure to select the briefing for “Choir” rehearsal (note: there are two opportunities) on the registration form. The sessions are rehearsals for the music performed on at least two different occasions during the conference. You can attend one or both sessions. (PSP credit is not given for choir practice even though it is listed with the briefings and there is no charge.)
Held all-day on Monday and Tuesday , Institute sessions are more intense sessions than briefings and are held from 8:00 a.m. - 5:00 p.m.
Costs for Institute sessions are: Institute Registration fee - $75; Institute Session Fee - $35-$335 (or whatever each session fee is): Education Credit Fee - $100 (this is required in order to receive 16-clock hours of education credit toward PSP). Lunch is included with your registration.
Business attire is appropriate for Institute classes.
Be sure to visit the exhibits during the following hours:
Tuesday, July 23 from 10:00 a.m. - 7:00 p.m.
Wednesday, July 24, 8:00 a.m. - 2:00 p.m. and 4:00 – 5:00 p.m.
The Exhibits and Special Projects will have a variety of items to purchase and review. You will be able to purchase tickets for the baskets donated from each state. Drawings for State baskets will be held on Wednesday from 4:30 p.m. - 5:00 p.m.
Area Luncheon Meetings
Join members from your geographic area as your Area Director hosts a business luncheon on Wednesday, July 24, from 11:30 a.m. – 1:30 p.m. This is a wonderful opportunity for networking with people from other states in your area. Be sure to check the appropriate box (Central, Mid-Atlantic, North Central, Northeast, Northwest, South Central, Southeast, or Southwest) on your registration form. Business attire is appropriate.
Menu A: Herb Roasted Chicken w/Parsley, Sage, Rosemary & Thyme in a Natural Lemon Juice
Menu B: Wild Mushroom Meatloaf w/Cabernet “Gravy”
Council Breakfast Meetings
The Membership Council Chairmen will host the Council Breakfast Meetings on Friday, July 26, from 8:00 a.m. – 10:00 a.m. A breakfast buffet will be available. This meeting presents an opportunity to meet with office professionals who work in similar educational settings, e.g., elementary school, middle/junior high school, high school/career and technical education, administration, higher education, and state departments of education. Each session will provide an occasion for networking about professional responsibilities. Business attire is appropriate.
Advisory Council is Wednesday, July 24, from 8:00 a.m. – 11:30 a.m., and is open to all attendees. However, only delegates are permitted to take part in the discussions and voting. Observers may enjoy the process of presentation, discussion, and voting on agenda items submitted by local and state affiliate associations. Delegate registration is done at the time you pick up your registration packet for the conference.
Reminder: May 1 is the postmark deadline for Affiliate renewal. The deadline for Advisory Council forms is May 15. The Advisory Council Delegate packets are emailed in June.
The meal functions are available to all attendees. Please indicate your choice of meal functions on your registration form as a limited number of tickets will be available on site. If you purchase a meal and fail to indicate a menu choice you will be given menu “A”.
PSP & Installation Banquets: Seating arrangements will be made at the time you send your registration to NAEOP. The list is maintained in order of receipt at NAEOP. If you wish to sit with someone specific, your registrations must be submitted together. Group lists will be combined to make complete tables of 10. Indicate your meal preference on the registration form. If none is indicated, you will receive menu A.
* PSP recipients will not be seated with each other. You will be free to sit with your friends/family.
Awards Luncheon: There is no assigned seating for this luncheon.
Recipients of the Professional Standards Program (PSP) certificate will be honored on Wednesday, July 24, 7:00 p.m. PSP recipients will be seated with their family/friends. Meal selections are:
Menu A: Grilled Atlantic Salmon w/Dry Vermouth Sauces
Menu B: Breast of Chicken Stuffed w/Sun Dried Tomatoes and Fresh Mozzarella
On Thursday, July 25, at 12:00 p.m., the recipients of the Olive T. Ritchie Educational Office Professional of the Year and the National Administrator of the Year will be honored.
Menu A: Mustard & Apricot Glazed Turkey Breast w/Stone Ground Whole Grain Mustard-Apricot Glaze & Roasted Garlic-Sage Veloute
Menu B: Atlantic Seafood Newburg w/Mussels, Clams, Shrimp, Scallops & Fresh Fish in a Sherry Laced Lobster Cream Sauce w/a Touch of Cayenne
Daily Available Lunches
For your convenience there will be daily lunches offered. The cost of all lunches includes tax and service charges. Meals will be available between 11:30 a.m. to 1:00 p.m. at your leisure.
Monday – Mexican Buffet $36.00
Tuesday – Italian Buffet $36.00
Friday, July 26, Meal selections are:
Menu A: Duo of Pork and Beef Medallions w/Grain Mustard Sauce
Menu B: Crispy Roulade of Chicken w/Prosciutto di Parma, Sun Dried Tomato, Baby Spinach, Mascarpone-Basil Polenta & Tomato Demi-Glaze
Opening Session/Flag Ceremony
State day will be Tuesday, July 23, at 7:00 p.m. Please wear your state shirts, dresses, scarves, etc. to the Tuesday night opening session. We have an outstanding speaker and some exciting entertainment you will not want to miss.